Embedded Files
To volunteer at the school, for example for field trips or class visits, you must apply for a Vulnerable Sector Check (VSC) from the Toronto Police Service and submit this check to the TDSB. You should do this as soon as your child is registered at the TDSB, because the check can take weeks or months.
Please note that checks for other work or volunteer positions cannot be submitted, you must do the process again with the TDSB code in the instructions below.
The online application only needs to be completed once. In subsequent years, follow the process in the "Renewing" section below.
For details of the relevant TDSB procedure, see this page.
Step One: Apply online for a VSC
Step One: Apply online for a VSC
Go to https://www.tps.ca/services/police-record-checks/ and click on the "APPLY HERE" link:
2. After registering with your personal details, select "Vulnerable Sector Check - Volunteer". Please note there is a fee at time of writing of $26.72. This fee only needs to be paid once; renewals are free.
3. Fill in the "Reason for the Police Record Check" as follows:
Position: TDSB School Volunteer
VSC Organization Code: 202309TPSOND7EFC
Vulnerable Clientele Duties: Helping students and teachers in the classroom, school, and on field trips.
List which vulnerable sectors you will be working with (list all that apply): Children
4. Follow the rest of the instructions in the online forms. More detail on the forms can be seen in the PDF here. When you have completed the process, you will receive an email from policesolutions.ca confirming that your application has been submitted.
5. Wait to receive an email from policesolutions.ca confirming that the check has been completed. This can take weeks or months (see Processing Times on the main page). Once you receive this email, proceed to Step Two below.
Step Two: Submit the completed VSC to the TDSB
Step Two: Submit the completed VSC to the TDSB
When your VSC has been completed, you will receive an email from policesolutions.ca with instructions how to download the file. You should do this promptly as it will be deleted after 90 days.
After downloading your check, you must send an email to PoliceReferenceCheckOffice@tdsb.on.ca including the following:
The VSC document you downloaded
The document password instructions supplied by policesolutions.ca
Wording stating the purpose of the VSC and the school name: "The purpose of the VSC is volunteering at Second Street JMS."
3. You will receive a reply confirming that the VSC has been received.
4. All done! You are ready to volunteer. For next year, check out the "Renewing" section below.
Troubleshooting
Troubleshooting
Q. I received a message requesting a letter, what do I do?
Q. I received a message requesting a letter, what do I do?
If you receive the message shown below, you can safely ignore it. The letter is not required for Vulnerable Sector Checks for the TDSB.
Q. My identity authentication failed, what do I do?
Q. My identity authentication failed, what do I do?
If your online identity authentication fails, you may receive a message like the following:
To resolve this problem, upload the requested ID documents and photo by clicking on the yellow shield labelled 2 shown below:
Renewing your Vulnerable Sector Check
Renewing your Vulnerable Sector Check
The process above only needs to be completed once. In subsequent years, you must fill out a "Volunteer Annual Offence Declaration" and send the completed form to PoliceReferenceCheckOffice@tdsb.on.ca.
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