Embedded Files
Nearly all volunteering at the school requires that you have a Vulnerable Sector Check (VSC) - a type of Police Record Check - from the Toronto Police Service. It is highly recommended that you do this as soon as possible (before volunteering opportunities arise) because the check takes several weeks.
Please note that checks for other work or volunteer positions cannot be submitted, you must do the process again with the TDSB code below.
Getting your Vulnerable Sector Check
Getting your Vulnerable Sector Check
Go to https://www.tps.ca/services/police-record-checks/ and click on the "APPLY HERE" link:
2. After registering with your personal details, select "Vulnerable Sector Check - Volunteer". Please note there is a fee at time of writing of $26.72. This fee only needs to be paid once; renewals are free.
3. Fill in the "Reason for the Police Record Check" as follows:
Position: TDSB School Volunteer
VSC Organization Code: 202309TPSOND7EFC
Vulnerable Clientele Duties: Helping students and teachers in the classroom, school, and on field trips.
List which vulnerable sectors you will be working with (list all that apply): Children
4. Follow the rest of the instructions in the online forms. More detail on the forms can be seen in the PDF here. When you have completed the process, you will receive an email from policesolutions.ca confirming that your application has been submitted.
5. The VSC takes several weeks (see Processing Times on the main page).
6. When your VSC has been completed, you will receive another email from policesolutions.ca with instructions how to download the file. You should do this promptly as it will be deleted after 90 days.
7. Send an email to PoliceReferenceCheckOffice@tdsb.on.ca including the following:
The VSC document you downloaded
The document password instructions supplied by policesolutions.ca
Wording stating the purpose of the VSC and the school name: "The purpose of the VSC is volunteering at Second Street JMS."
The above process only needs to be completed once. In subsequent years, you will receive an email from the school annually, around the time of your original submission, requesting you to fill out a "Volunteer Annual Offence Declaration", to return to the school or by email to PoliceReferenceCheckOffice@tdsb.on.ca. See below.
Troubleshooting
Troubleshooting
Q. I received a message requesting a letter, what do I do?
Q. I received a message requesting a letter, what do I do?
If you receive the message shown below, you can safely ignore it. The letter is not required for Vulnerable Sector Checks for the TDSB.
Q. My identity authentication failed, what do I do?
Q. My identity authentication failed, what do I do?
If your online identity authentication fails, you may receive a message like the following:
To resolve this problem, upload the requested ID documents and photo by clicking on the yellow shield labelled 2 shown below:
Renewing your Vulnerable Sector Check
Renewing your Vulnerable Sector Check
The process above only needs to be completed once. In subsequent years, you will receive an email from the school annually, around the time of your original submission, requesting you to fill out a "Volunteer Annual Offence Declaration" (example for 2024-25 here). This is returned to the school or by email to PoliceReferenceCheckOffice@tdsb.on.ca. If you do not receive an email requesting a renewal, contact the school office.
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